About the Role
The Anchorage Christian Camp is seeking a full time Office Manager. Hours with flexibility but generally occurring between 9-5 Monday – Friday. Adjusted schedules may be coordinated with the Program Director.
As a Gospel-oriented ministry, The Anchorage Camp requires that all personnel have a real and meaningful relationship with Jesus Christ and be willing and able to perform their duties with an attitude of Christian humility, and a spirit of grace. The Anchorage Camp exists to love, accept and introduce children and their families to Jesus Christ and equip them to live lives that glorify God. Therefore, all employees in every department must be invested in that endeavor, and have personalities, backgrounds and temperaments that allow them to flourish in that environment. The Office Manager is responsible to manage the varied office duties related to camp’s operations. This includes tasks in clerical, database management, communication, financial management and recordkeeping, administrative assistant, office equipment and
supplies.
● This is a full-time exempt position.
● Competitive salary
● Camp offers vacation/ leave benefits, after 1 year of employment (2 weeks’ vacation and paid holidays)
● This position reports directly to the Program Director, who will provide an annual performance review if applicable
● The Anchorage Camp is an FLSA exempt faith-based non-profit
Job Description
This position is as much Christian ministry as it is a job, and only those who can function in that context should apply
The accurate posting and maintaining of camp financial records and banking
Running payroll and other financial obligations of camp in a process that meets all legal and ethical standards
Running frequent reports of financial summary for the Executive Director and Board to assist in their fiduciary responsibility
Ensure that contributions and donations are tracked, recorded, and followed up with a system of receipt and gratitude
Review bank statements and monitor cash flow on a weekly basis
Prepare for audits and provide all necessary tax documentation for the creation of the 990 by a CPA
Receive mail and appropriate processing of all mail
Provide a degree of HR coordination necessitated and the maintenance of HR records such as personnel file docs, leave and vacation forms etc…
Work with the Camp Director to establish a sound budgeting procedure, regular budget reports and constant budget tracking for year-over-year comparison and reporting purposes
Answer phones and emails for customer queries and respond to numerous requests for information and the registration, refunding, discounting, and enhancing of camp pricing, which goes along with the operation of the camp. Serving as a key ambassador for camp in customer relations
Communicate effectively and courteously with others, including campers, counselors, donors, parents and staff
To be proficient in the camp registration and donor CRM modules
Manage camp registration and check-ins and collect all camper/church forms and funds
Stay abreast of current pricing models in the camps, retreats, conferences and special programs
Manage the scholarship system and camp discount program
Attend weekly staff meetings to stay well connected with the overall ministry of camp
To attend all necessary training and enhancements and stay current on any necessary certifications
To assist in the performance of background and credit checks for BOD members, full-time personnel, receptionists, volunteers and part-time facility staff
Periodically negotiate vendor contracts
Prepare sales tax refunds and annual contribution statements and assist CPA with any other financial documents required like 1099’s and 990
Manage and reconcile Petty Cash
Develop key program analytics in conjunction with the Camp and Program Directors for forecasting and sustained profitability
Backup for other camp position as needed (illness, vacation)
Prepare mass mailings as needed by Camp and Program Directors
Organize and assign Cottage reservations and manage keys
Prepare and print materials, event schedules, promotional materials and presentations for all camp events
Order program, office, kitchen, cleaning/hospitality and maintenance supplies
Additional administrative functions as needed
Supervise and manage office volunteers
Requirements
- A strong and growing believer in Jesus Christ who is able to agree with and support the Anchorage Camp Statement of Faith and will accept and share in our primary mission
- Training and/or experience in business and financial management
- Data management and understanding of Microsoft Suite
- The ability to utilize QuickBooks desktop/online or compatible financial accounting software
- Knowledge of or aptitude for CampWise or similar CMS
- Non-Profit business experience is a plus
- Human Resource acumen is an advantage
- Ability to coordinate administrative tasks in an organized, efficient and detailed manner
- Ability to multitask
- Valid driver’s license with clean driving record
- Strong time management skills
- Accuracy in detail
- Friendly countenance with ability to effectively communicate both orally and in writing
- Ability to communicate effectively, creatively, and enthusiastically with a variety of ages, both children and adults
- Attitude of flexible, dependable service, consistent work ethic and a commitment to camp and its ministry goals
- Willing to do minor, necessary and sometimes dirty work details
- Manual dexterity to utilize computer and other office equipment
- Ability to lift bulk supplies not to exceed 40 lbs